top of page
Event Coordination

Short-term or long-term support


In the preparation of a special event, I will maintain responsibility for the strategic development and management of annual special events. I will plan and implement annual special events to support the overall revenue goals of the organization. My goal is to participate in budgeting, planning, communications, overall event management, and be a key team member of the team.

  • Plan, organize, coordinate, and direct special event


  • Act as event liaison between the organization and vendors, donors, participants, etc.


  • Responsible for event management from start to finish including but not limited to securing venues, developing the program, securing VIPs, renting equipment, hiring caterers, decorations and logistics to ensure seamless execution, financial success and positive brand experience


  • Generate all correspondence including solicitation letters and thank-you letters


  • Develop concepts and designs, and coordinate mailings of promotional materials and invitations; and direct logistical planning


  • Support coordination of social media platform marketing to include Facebook, Twitter, LinkedIn, and website content


  • Maintain records on event activities, progress, status, and post event summary


  • Attend the event to oversee activities, volunteers; ensure details are handled as planned; address any issue that may arise and remain on site after the event to ensure proper cleanup


  • Work with and give guidance to volunteers and staff involved in event planning and execution


  • Negotiate and contract with vendors for a variety of goods and services related to special event planning

  • Monitor delivery of goods and services to ensure contract terms are satisfied


  • Develop and maintain an extensive network of contacts, both internal and external, to facilitate event coordination


  • Develop and control budgets on a program or event basis


  • Negotiate financial terms and authorize expenditures with oversight from the supervisor


  • Determine volunteer staffing needs for special events; in conjunction with the Volunteer Coordinator, secure and train volunteers


bottom of page